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Home | School Information | Contact The IHSAA |
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CORRECT FORMAT for e-mailing activity card requests.
(Cards will not be issued if membership dues, activity fees and catastrophic insurance, or outstanding
invoices from the previous year have not been paid.)
Please remember the following guidelines when ordering cards:
IHSAA activity cards are issued to superintendents, school trustees, principals, athletic directors,
and coaches of 9-12 sanctioned activities only. A card may be ordered for ONE clerical position
(either one school secretary or the clerk of the Board, but not both). The card admits the holder
and one guest to any interschool activity sponsored by this Association or by any member school of
this Association. The fee for an activity card is $35.00. Activity cards are non-transferable.
Cards will not be issued to coaches of activities for which the school has not paid the activity fee.
(Membership invoices for dues and fees were sent out in May.) Please list a name one time only,
even if the person is coaching several activities. Only one card will be issued per person, even
if they hold positions at two different schools and/or districts. The IHSAA reserves the right to
revoke any card for improper use.
Duplicate cards are $20 and must be ordered IN WRITING by the superintendent, principal or athletic director.
Following is the correct format for ordering activity cards via e-mail.
In your word-processing software on your computer, input the names/positions in the following manner
(SINGLE SPACE, PLEASE)
Name of person Position Name of School (spelled out)
Name of person Position Name of School
Name of person Position Name of School
Etc.
Example:
Mammoth Whale Superintendent Sealland School District
Agnes Octupus Trustee Sealland School District
Percival Mollusk Principal Seaview High School
Wally Walrus Swimming Coach Seaview High School
Sammy Seal Ass't. Swimming Coach Seaview High School
It may not look like it, but there is a tab between each "field". That's how it has to come to import into the data file. If there is more than one tab, it won't work. If a file does not come in this format and has to be reworked, it will not receive priority handling.
When you have entered all the names, save your document as a TEXT-ONLY, tab separated document. Do NOT send as a WordPerfect file — I cannot open them. Send the document as an attachment to your e-mail message. In you e-mail message, please state what school you are from and the mailing address along with a PO# to use, if applicable.
Please call Cheryl at the IHSAA office if you have any questions.
Please remember to list a person ONE TIME only. Otherwise you'll get two cards for that person, causing editing in your file, which will delay your turn-around time.
E-mail the file to: cherylm@idhsaa.org
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